CLOSING DATE : 15 September 2023
SALARY : R202 233 per annum
CENTRE : Pretoria
REQUIREMENTS : A grade 12 or equivalent. No experience required. Knowledge of registry duties
and practices as well as the ability to capture data and operate a computer.
Working knowledge and understanding of the legislative framework governing
the public service. Knowledge of storage and retrieval procedures in terms of
the working environment. Understanding of registry work. Planning and
organising, and verbal and written communication skills. Computer literacy.
Ability to work independently and in a team. Must be flexible and have job
knowledge.
DUTIES : Provide registry counter services by attending to clients, handling telephonic
and other enquiries received, and receiving and registering hand-delivered
post/files. Handle incoming and outgoing correspondence, receiving, sorting,
registering and dispatching all post. Render an effective filing and record
management service by allocating reference numbers, opening and closing
files according to the record classification system, filing/storage, tracing
(electronically/manually) and retrieving records and files, and completing index
cards for all files. Operate office equipment in relation to the registry function,
including updating and maintaining the franking machine register, franking
mail, recording postage amounts and updating register on a daily basis.
Undertake spot checks on post to ensure no private correspondence is
included, lock post in postbags for messengers to deliver to the Post Office,
provide courier services administration, package parcels/consignments,
complete waybills, send emails to service providers for the collection of
parcels/consignments, track consignments and file waybills. Process records
for archiving and/or disposal, sort and package files for archiving, compile lists
of records to be archived and submit to the supervisor.
ENQUIRIES : Pulane Selomo, Tel. 012 843 6645
APPLICATIONS : Applications must be emailed to [email protected]
NOTE : Applications quoting the relevant reference number must be accompanied by
a fully completed and signed new Z83 form and up-to-date curriculum vitae
only (including three contactable referees). Each application for employment
form must be fully completed, duly signed, dated, and initialled by the applicant.
Failure to do so will result in your application not being considered. No
copies/attachments/proof of application, only Z83 and CV. Human Resources
will request certified documents from shortlisted candidates on or before the
day of the interview. A new application for employment form (Z83) became
effective as of 1 January 2021. Individuals applying for a post must submit the
new application form, which can be downloaded at
http://www.dpsa.gov.za/dpsa2g/vacancies.asp. Applications submitted on
the old forms will not be considered. Applications must be emailed to the email
address specified for the particular post. Applications received on an incorrect
email address will be disqualified. Applications must be submitted as one
combined document. Shortlisted candidates will be subjected to personal
suitability checks (criminal record check, citizenship verification, previous
employment verification and verification of qualifications and creditworthiness).
It is the responsibility of applicants to have any foreign qualifications verified by
the South African Qualifications Authority. The Department will respond only to
shortlisted candidates, who will be interviewed on a date and at a time specified
by the Department. The Department reserves the right not to make any
appointment.