CLOSING DATE : 09 October 2023 at 16:00
Z83 & CV only
POST 34/18 : SECRETARY REF NO: 3/2/1/2023/614
Directorate: Knowledge, Information and Records Management
SALARY : R202 233 per annum (Level 05)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Computer literacy (Microsoft Word, Excel,
PowerPoint, etc). Job related skills: Good telephone etiquette, Sound
organizational skills, Computer literacy, Language skills and ability to
communicate well with people at different levels and from different
backgrounds, Communication skills (written and verbal), Ability to act with tact,
discretion and Good presentation skills.
DUTIES : Provide secretariat / receptionist support service to the Director. Receive
telephonic calls and refers the calls to the correct role players if not meant for
the relevant senior manager. Record appointments and events on the diary.
Type documents for the senior manager and other staff within the unit. Operate
office equipment e.g., Fax machine and photocopier. Provide clerical support
services to the senior manager. Liaise with travel agencies to make travel
arrangements. Checks the arrangements when relevant documents are
received. Arrange meetings and events for senior manager and staff in the unit.
Identifies venues, invites role players, organise refreshments, sets up for
scheduled meeting and events. Process the travel and subsistence claims for
the unit. Process all invoices that emanate from the activities of the work of the
senior manager. Record basic minutes of the meetings of the senior manager
where required. Draft routine correspondence and reports. Do filing of
documents for the senior manager and the unit where necessary. Administer
matters like leave registers and telephonic accounts. Receive, record and
distribute all incoming and outgoing documents. Handle the procurement of
standards items like stationary, refreshments etc. Collect all relevant
documents to enable the Director to prepare for meetings. Remain up to date
with regard to prescripts / policies and procedures applicable to her / his work
environment to ensure efficient and effective support to the senior manager.
Study the relevant Public Service and the departmental prescripts / policies
and other documents to ensure that the application thereof is understood
properly. Remain abreast with the procedures and processes that apply in the
office of the senior manager.
ENQUIRIES : Ms A Remcken at (060) 582 1906
APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or
hand delivered during office hours to: 600 Lilian Ngoyi Street (formerly known
as Van der Walt Street), Berea Park, Pretoria, 0002 or to Agriculture Place, 20
Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0083.
NOTE : Coloured, Indian and White Males and African, Coloured, Indian and White
Females and Persons with disabilities are encouraged to apply.
POST 34/19 : FINANCE CLERK REF NO: 3/2/1/2023/624
Directorate: Financial and Supply Chain Management Services
SALARY : R202 233 per annum (Level 05)
CENTRE : North West (Mmabatho)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience.
Job related knowledge: Basic knowledge of financial functions, practices as
well as the ability to capture data, operate computer and collate financial
statistics. Basic knowledge and insight of the Public Service financial
legislations procedures and Treasury Regulations (Public Finance
Management Act (PFMA), Division of Revenue Act (DORA), Public Service Act
(PSA), Public Service Regulations (PSR), Preferential Procurement Policy
Framework Act (PPPFA), Financial Manual). Knowledge of basic financial
operating systems (Personnel and Salary Administration (PERSAL), Basic
Accounting System (BAS), Logistical Information System (LOGIS) etc). Job
related skills: Planning and organising skills, Computer literacy skills, Flexibility
skills, Communication skills (verbal and written), Interpersonal relations skills
and Basic numeracy skills. A valid driver’s license. Ability to work within a team.
Ability to perform routine tasks. Ability to operate office equipments. Ability to
work under pressure and meeting deadlines.
DUTIES : Render financial accounting transactions. Receive invoices. Check invoices for
correctness, verification and approval (internal control). Check invoices (e.g.
capture payment). Filling of all documents. Collection of cash. Perform salary
administration support services. Receive salary advices. Process advices (e. g
check advices for correctness, capture salaries, bonuses, salary adjustment,
capture all deductions etc). File all documents. Perform bookkeeping support
services. Capture all financial transactions. Clear suspense accounts. Record
debtors and creditors. Process electronic banking transactions. Compile
journals. Render a budget support service. Collect information from budget
holders. Compare expenditure against budget. Identify variances. Distribute
documents with regard to the budget. File documents. Receive and capture
cash payment.
ENQUIRIES : Mr KE Sebitiele Tel No: (018) 388 7115
APPLICATIONS : Applications can be submitted by post to: Private Bag X74, Mmabatho, 2735
or hand delivered during office hours to: Cnr James Moroka and Sekame Drive,
West Gallery, Megacity, Mmabatho, 2735.
NOTE : African, Indian and White Males and African, Indian and White Females and
Persons with disabilities are encouraged to apply.
POST 34/20 : ADMINISTRATION CLERK REF NO: 3/2/1/2023/631
Directorate: Financial and Supply Chain Management Services
This is a re-advertisement, applicants who applied previously are encouraged
to re-apply.
SALARY : R202 233 per annum (Level 05)
CENTRE : Free State (Bloemfontein)
REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Knowledge of clerical duties, practices as well
as the ability to capture data, operate a computer and collecting statistics.
Knowledge and understanding of the legislative framework governing the
Public Service. Knowledge of working procedures in terms of the working
environment. Job related skills: Language skills, Good communication skills
(verbal and written), Planning and organisation skills, Computer literacy,
Interpersonal relations, Flexibility and Ability to work within a team.
DUTIES : Render general clerical support services. Record, organise, store, capture and
retrieve correspondence and data (line function). Update registers and
statistics. Handle routine enquiries. Make photocopies and receive or send
facsimiles. Distribute documents / packages to various stakeholders as
required. Keep and maintain the filing system for the component. Type letters
and / or other correspondence when required. Keep and maintain the incoming
and outgoing document register of the component. Taking and drafting of
minutes. Provide supply chain clerical support services within the component.
Liaise within internal and external stakeholders in relation to procurement of
goods and services. Obtain quotations complete procurement forms for the
purchasing of standard office items. Stock control of office stationery. Keep and
maintain the asset register of the component. Provide personnel administration
clerical support services within the component. Maintain a leave register for the
component. Keep and maintain personnel records in the component. Keep and
maintain the attendance register of the component. Arrange travelling and
accommodation. Provide financial administration support services in the
component. Capture and update expenditure of the component. Check
correctness of subsistence and travel claims of officials and submit to manager
for approval. Handle telephone accounts and petty cash for the component.
ENQUIRIES : Mr C Mampa Tel No: (051) 400 4200
APPLICATIONS : Applications can be submitted by post to: Private Bag X20803, Bloemfontein,
9300 or hand delivered during office hours to: 136 Charlotte Maxeke Street,
Bloemfontein, 9300.
NOTE : African, Indian and White Males and Indian Females and Persons with
disabilities are encouraged to apply
